Rex B. Stevens, CPA Financial Controller | Process Optimization Expert 325.227.2808 • [email protected] • https://www.linkedin.com/in/rexbstevens/ • Austin, Texas Financial Controller with 13 years of experience in accounting and finance operations. Expert in establishing robust internal controls, streamlining financial processes, and delivering strategic insights that drive organizational success. Proven track record in achieving significant cost optimization and efficiency gains through innovative process improvements by leveraging technology and strong interpersonal skills to align cross functional teams and reduce month end closing times by at least 50%. PROFESSIONAL EXPERIENCE Vapor IO, Inc. Financial Controller Jan 2023 - Dec 2024 Led the Accounting and Finance departments for an international, PE-backed SaaS company, overseeing audit coordination, financial reporting, FP&A, general ledger, month-end close, tax, treasury, and risk management reporting to the CFO. Successfully guided the accounting team through four audits, adoption of the ASC 842 lease accounting standard, four business system implementations and an acquisition of the company. ● Partnered with Legal, Operations, Purchasing, Sales, and Systems Administrator to streamline quote-to-cash, procure-to-pay, and warehouse management processes, reduced order-to-cash processing time by 50%, increasing procurement PO accuracy rate by 20%, and improved inventory reporting accuracy by 15% through process automation and enhanced cross-functional coordination. ● Managed a $15M budget, maintaining financial discipline and keeping expenses within a ±8% variance, ensuring cost control and efficient resource allocation. ● Advised on cash management strategy and developed a tool using Excel and Power Query to optimize working capital for vendor payments between fundraising cycles, improving efficiency in a lean operating environment. ● Conducted comprehensive financial analyses and leveraged 3-statement models to facilitate informed strategic decision-making for senior management and the Board of Directors. These insights attracted strategic investors, strengthened key partnerships and customer relationships, and contributed to a successful exit. Senior Accounting Manager Aug 2021 - Jan 2023 ● Coordinated external audit and tax engagements including planning, organizing deliverables, managing timelines to ensure timely and thorough completion with zero major findings or errors. ● Led the end-to-end adoption of the ASC 842 lease accounting standard, overseeing the process from planning to execution. ● Successfully implemented Visual Lease accounting software to enhance lease management and financial reporting for a portfolio of leases totaling $10 million. ● Reduced weekly finance working meeting and action time by 75% by creating a process to prevent and detect expense misclassification errors. ● Prepared detailed memorandums and technical accounting documentation to support and clearly communicate positions on complex accounting issues, including compliance with ASC 360 - PP&E, ASC 470 - Debt, ASC 606 - Revenue, ASC 718 - Stock Based Compensation, and ASC 842 - Leases. Accounting Manager Jan 2021 - August 2021 ● Built, led and developed a team of five accounting professionals, including an Accounting Manager, Payroll/AP Lead, Tax Specialist, and two Staff Accountants, enhancing month-end efficiency by 60% and thereby reducing the close process by three days. ● Led monthly close meetings with the CFO and accounting team to review reconciliations, budget-to-actual variances, and period-over-period trends. Implemented preliminary dry runs and process improvements, reducing post-close adjustments by 50%, enhancing financial accuracy and efficiency. ● Built and strengthened internal controls, leading to an increase in the audit materiality thresholds from five figures to seven figures, improving audit efficiency and risk management. Cloudflare, Inc. Senior Accountant - GL & Lease July 2019 - Jan 2021 Implemented the ASC 842 lease accounting standard end-to-end, streamlining processes and ensuring audit readiness through comprehensive lease policies and procedures for a $500 million multinational SaaS company pre/post IPO. Led the successful implementation and onboarding of lease accounting software, optimizing compliance and reporting workflows. Managed high-performing teams while overseeing general ledger accounts exceeding $50M. Skilled in cross-functional collaboration with financial systems teams and serving as a subject matter expert on ASC 842 lease accounting, including the preparation of SEC disclosures and schedules for 10-Q and 10-K filings. ● Oversees lease team build out with a focus on training, workflow efficiency, and continuous process improvement resulting in a 25% improvement on month-end close time of the process. ● Responsible for leases, prepaids, sales commissions, stock-based compensation accruals, travel expenses, employee receivables and related expense accounts. ● Leads special projects for the Senior GL Manager; conducting tracking and ad hoc analyses on troubled accounts and liaising with external consultants/auditors for process walkthroughs to remain within aggregate error thresholds for SAB 99. ● Collaborated with the financial systems team to optimize and test NetSuite advanced approval functionality and Concur functionality allowing for better controls around journal entries and travel expenses. Hanger, Inc. Lease Accountant May 2017 – July 2019 Lease Accountant who owned the operating lease portfolio for Hanger, Inc., a publicly traded, international medical device company with $1 billion in annual revenue and multi-entity operations. Strengthened financial processes and compliance by implementing internal controls and processes for the lease team, addressing material weaknesses. Played a key role in the adoption of ASC 842 Lease Standard, migrating data to Costar software, and supporting Hanger’s relisting on the NYSE. ● Managed balance sheet accounts for approximately 1000 Real Estate Leases totaling around $100 million. ● Played a key role in Hanger’s successful relisting on the NYSE by remediating material weaknesses, driving continuous process improvements, and reducing the lease department’s month-end close time by 75%, ensuring accurate and timely financial reporting. ● Collaborated with the Lease Administration Team to identify and collect $1 million in Tenant Improvement Allowances. Signature Science, LLC Accountant Sep 2013 – May 2017 Accountant responsible for accounting and financial operations for a government defense contractor with $25 million in annual revenue, managing full-cycle A/P, A/R, fixed assets, financial reporting, and sales/property tax. Ensured DCAA compliance by overseeing project accounting for Cost Plus, Fixed Price, and Time & Materials contracts. ● Identified business process deficiencies leading to a company-wide training and process overhaul. ● Reduced month-end closing time by 80%, from over a month to just a week and a half, by implementing process improvements, strengthening interdepartmental collaboration, and providing targeted training for project managers on accurate job costing. ● Streamlined audit processes, cutting timelines by eliminating redundancies, enhancing documentation, and optimizing data structures. ● Played an integral role in the implementation of the Concur expense platform, assisting with general ledger alignment, system testing, and training personnel to ensure a smooth transition and compliance with company policies. Ezcorp Cash Accountant Jul 2013 - Sep 2013 Managed and analyzed customer data for a publicly traded financial services company with $1 billion in annual revenue, using Excel models to ensure store owners stayed informed by delivering key insights on cash management. Maintained financial supplies for retail operations and reconciled cash transactions to identify and correct discrepancies. My strong work ethic led to team referrals that facilitated me landing my position at Hanger, Inc. Oliver, Rainey, and Wojtek Bookkeeping and Tax Intern Aug 2012 - May 2013 Responsible for bookkeeping and tax preparation for a $7M revenue public accounting firm, analyzing client balance sheets, income statements, and general ledgers. Prepared payroll, bank reconciliations, and quarterly tax filings, successfully preparing approximately 160 tax returns for individuals, partnerships, and corporations with zero modified returns. Angelo State University, (San Angelo, Texas) Bachelor of Business Administration, Finance May 2012 ADDITIONAL EXPERIENCE Technical Knowledge ● Business Systems (Bill.com, Carta, Coadvantage, Concur, Contract Safe, Expensify, NetSuite, NetSuite Planning and Budgeting, Paycor, Peoplesoft, Oracle, QuickBooks, Salesforce, Sortly, Stripe, Workato) ● Lease Software (Costar Real Estate, LeaseAccelerator, Visual Lease) ● Office Software (Adobe, Box, Docusign, Google Suite, Microsoft Office, Slack, Smartsheets) ● Tech Savvy (API workflows/connection, Apps script, Business Systems, Gen AI Tools, Javascript, Powershell, Power Query, Power Pivot, Python, SQL, VBA)
